1. At least five weeks prior to the date of the trip, calculate the total cost of the trip using the “Field Trip Cost Calculation” form. Then, submit the form to Dosie York in the Business Office. Do not quote prices to field trip participants until you have received approval.
   
2. At least four weeks prior to the date of the trip, complete and submit the following forms to Monica Proctor in the main office:
1. Northwest High School Field Trip Request
2. Directions to the Field Trip Destination
3. MCPS Form 560-31: Application to Participate in an Activity Away from School
   
3. At least two weeks prior to the date of the trip, confirm with Dosie York in the Business Office that transportation has been finalized. For MCPS transportation, Dosie York will submit the field trip ticket.
   
4. At least one week prior to the date of the trip, submit the following items to Dosie York in the Business Office:
1. ALL money collected from students
2. MCPS Form 280-41: Field Trip Accounting
3. Field Trip Balance Sheet
   
5. At least three days prior to the date of the trip, post a list of participants (in alphabetical order and with ID numbers) on Northwest Private to assist other teachers with planning. The attendance office will also use this information to mark student absences as excused. In addition, remind participants that it is their responsibility to make up any missed assignments.
   
6. On the day of the trip and prior to leaving the building, submit copies of MCPS Form 560-31 (Application to Participate in an Activity Away from School) for ALL participants to the attendance office.

FIELD TRIPS OUTSIDE THE WASHINGTON METROPOLITAN AREA OR THAT EXTEND BEYOND ANY SINGLE INSTRUCTIONAL DAY

At least five weeks prior to the date of the trip, calculate the total cost of the trip using the “Field Trip Cost Calculation” form. Then, submit the form to Dosie York in the Business Office. Do not quote prices to field trip participants until you have received approval.

1. At least four weeks prior to the date of the trip, complete and submit the following forms to Monica Proctor in the main office:
1. Northwest High School Field Trip Request
2. Directions to the Field Trip Destination
3. MCPS Form 210-4: Travel/Study Approval for Overnight and Extended Trips
4. MCPS Form 555-6: Parent Financial Responsibility
5. Detailed Trip Itinerary
6. Parent Letter Explaining the Trip
7. MCPS Form 560-31: Application to Participate in an Activity Away from School
8. Emergency Plan, including MCPS Form 525-13: Authorization to Administer Prescribed Medication
9. Chaperone List with MCPS Employees Noted
10. Orientation Procedures for Students (e.g., Trip Objectives, Behavior Expectations)
11. Telephone Tree (i.e., List of Student Participants with Home Phone Numbers, Subdivided by Chaperone)
    
2. At least two weeks prior to the date of the trip, confirm with Dosie York in the Business Office that transportation has been finalized. For MCPS transportation, Dosie York will submit the field trip ticket.
   
3. At least one week prior to the date of the trip, submit the following items to Dosie York in the Business Office:
1. ALL money collected from students
2. MCPS Form 280-41: Field Trip Accounting
3. Field Trip Balance Sheet
   
4. At least three days prior to the date of the trip, post a list of participants (in alphabetical order and with ID numbers) on Northwest Private to assist other teachers with planning. The attendance office will also use this information to mark student absences as excused. In addition, remind participants that it is their responsibility to make up any missed assignments.
   
5. On the day of the trip and prior to leaving the building, submit copies of MCPS Form 560-31 (Application to Participate in an Activity Away from School) for ALL participants to the attendance office.

1. Field trips during January, May or June will not be approved. Exceptions to this policy must be requested through the Instructional Council. If you wish to request an exception, please send an e-mail to Mrs. Morrison requesting time to present at an Instructional Council meeting. This e-mail request should be submitted at least 6 weeks prior to the date of the proposed trip.
   
2. Field trips must be approved before any money is collected.
   
3. Do NOT use personal credit cards or personal checks for travel arrangements and field trip expenses. This is MCPS policy, and there will be no reimbursements.